American River Notary & Apostille

California Apostille & Legalization Services

Providing Local “Door to Door” courier service to Nevada, Placer and Sacramento counties.

Providing Document Processing, Authentication And Legal Support In All 50 States. California Apostilles – U.S. Department of State Authentication – Foreign Embassy Legalization.

We take the complicated workflow of authentication and make it easy for you. We offer the “Rush Service” as a solution to safeguard your critical records and important documents.

Apostille Fees

Standard

  • Personal & Corporate Documents
  • 30 business days
  • Additional documents $99
  • Documents mailed to ARN
  • FedEx Return Insured Shipping

Most Popular Choice

Rush

Door to Door Service California Counties Placer | Sacramento | Nevada

  • Personal & Corporate Documents
  • 1-3 business days
  • Additional documents $99
  • Documents Picked Up by ARN
  • Hand carry & pick up to S.O.S.
  • Free Onsite Notarizations
  • No Lost Documents – Door to Door Local Delivery

Expedited Service

2nd Most Popular Choice

  • Personal & Corporate Documents
  • 7-10 business days
  • Additional documents $99
  • Documents mailed to ARN
  • Hand carry & pick up to S.O.S.
  • FedEx Return Insured Shipping

Legalization Fees

FBI Background Federal Documents U.S. Dept of State

  • 90 business days*
  • $99 2nd Document
  • Free Document Review
  • FedEx Domestic Shipping Included. International Extra.

U.S. Dept of State Authentication

  • 90 business days*
  • Multiple document discounts available
  • Free Document Review
  • Plus govt/shipping fees

U.S. Dept of State + Embassy

  • 90 business days*
  • Multiple document discounts available
  • Free Document Review
  • Plus govt/embassy/shipping fees

*Due to COVID19, processing times could be delayed

Our staff is available Monday-Friday from 8 am to 7 pm to answer your questions and provide you easy to follow-step-by-step instructions. Please call us at 1-530-354-2400

Your Complete Solution for California Apostilles, U.S. Department of State Authentications or Foreign Embassy Legalization requests

Have you ever needed to have a document authenticated by the Secretary of State in order for it be accepted abroad? If so, American River Notary & Apostille can help. We offer complete end-to-end solutions which include fast California Apostille Certifications as well U S Department of State Authentications and Embassy Legalizations! Serving the cities of Auburn, Roseville, Sacramento, San Francisco, Los Angeles and beyond!

The Authentication process can be a difficult and confusing process. In most cases, you will need to obtain an original or certified copy of the document you must apostille. Once received, the original document will be sent to the issuing office of authentications, such as the California Secretary of State or the US Dept of State, for an apostille. We are here to help!

The biggest challenge with the apostille process is the different document certification types, and the country in which the document will be be presented; each of these determines the type of certificate needed. In addition each, government agency has specific guidelines and requirements one must meet before the certified document is valid for an apostille or authentication. American River Notary & Apostille offers a commitment-free document review process to ensure your documents meet all necessary requirements for Apostille or Legalization.

After review of your documents, we will prepare, file, and obtain an apostille certification on all documents on your behalf. Then, all you need to do is send us your original documents, pay for services, and we will take care of the rest.

Why is American River Notary & Apostille your best choice?

  • Our company is a California company in good standing. We know the California Secretary of State’s procedures for processing apostilles. Other companies are located outside of California and cannot provide the one-on-one customer service we do.
  • 100% Money back guarantee
  • Google 5 star Excellence rating we do fantastic work
  • We offer a pre-screening review of your documents for common mistakes before you pay. Saves you time, money and virtually eliminates the possibility of document rejection.
  • Commissioned Notary Public in business since 2010
  • Certified Apostille Agent
  • We conduct business ethically, honestly & in full compliance of the law
  • We are accessible directly by telephone and email
  • Our fee structure is fair and affordable without the bait-and-switch pricing found almost everywhere else.

What Types of Documents Can We Process for a Fast California Apostille?

Corporate Documents
  • Power of Attorney
  • Affidavits
  • Secretary Certificates
  • California Articles of Incorporation
  • California Certificate of Formation
  • California Certificate of Good Standing
  • California LLC or Corporate Certificate of Status
  • LLC Articles of Organization
  • Certificates of Origin
  • Hiring Documents
  • Company Invoices
  • Identity Documents of Corporate Executives (Passport, Driver’s License, Identification)
  • ISO Certificate
  • Other Business Documents

Personal Documents
  • Social Security Benefit Verification Letters
  • Documents for Destination Weddings
  • Teaching Certificates (Educator Certificates)
  • Final Judgements
  • Passport Copies
  • Driver License Copies
  • State Background Checks
  • FBI Criminal Background Checks
  • Divorce Decrees
  • Affidavit of Single Status
  • Adoption Documents
  • Marriage Certificate/License
  • California Birth Certificates
  • California Death Certificates
  • Wills
  • Naturalization Certificate
  • Car Titles
  • Authorization Letter
  • Bank Statements
  • Consent to Travel
  • Official Records
  • Other Personal Documents

Academic Documents
  • School Transcripts and Diplomas for California Public Schools
  • School Transcripts and Diplomas for California Private Schools
  • College Diplomas and Certificates
  • GED
  • High School Records
  • Report Cards
  • Teaching Certificate
  • Other School Records

Estimated Turnaround Times

The apostille workload at the Secretary of State has increased significantly. Unfortunately, this is causing longer-than-usual turnaround times. We offer three service levels customized to fit your needs.

For a non-expedited apostille order, you should expect a delay of 30+ calendar days. We offer a Priority RUSH service with a turnaround time of 1-3 business days and a Expedited service that averages 7 – 10 business days.

Frequently Asked Questions (FAQ)

California Apostilles and U.S. Department of State Authentications

How do I pay for your services?

We will email you an invoice that can be paid with a credit/debit card.

What is a California Apostille?

An apostille, simply put, is a cover page. This cover page serves as the authentication by the California Secretary of State of the seals and signatures on a document intended for use in a foreign country. The California Secretary of State will only apostille the following types of documents:
  • Original paper documents notarized by a California notary public. The document must have an original wet signature and notarial stamp
  • Certified and/or recordable documents issued by the State of California or California county governments. Examples: California birth and death certificates, articles of incorporation, certificates of status, corporate and LLC articles or annual reports, divorce decrees, single status affidavits, etc.

How do you pronounce the word “apostille”, and what does it mean?

It is pronounced “Ahh Poh Steel“. It is a French word that translates to “Certification”.

What is the difference between “Hague” and “Non-Hague” countries?

Countries that are participants in the 1961 Hague Convention have agreed to accept an apostille cover sheet as the only authentication required for a document to be used in their country. The apostille is issued by the Secretary of State in the state of the document’s origination.

Can you help with authentications for “Non-Hague” countries?

Yes. Instead of the simplified “one-step” apostille process for Hague countries, you will typically require a 4-step process to authenticate your documents:

  • The document must be properly notarized;
  • Authentication by the Secretary of State;
  • Authentication by the U.S. Department of State in Washington, DC; and
  • Legalized at the embassy/consulate of the destination country.


Unfortunately, there is no way to expedite or rush a U.S. Department of State authentication. As of October 2022, the average turnaround time is 6-8 weeks.

Can I apostille a document for use in the United States?

No, an apostille is only for a document intended for use in a foreign country.

What if I have a federal document, like an FBI Background Check?

Federal documents such as FBI background checks cannot be apostilled by California Secretary of State office. Instead, we will process them for you with the United States Department of State in Washington, DC.

My document is in a foreign language, Does it need to be translated prior to being sent for an apostille?

No – The California Secretary of State will issue an apostille for documents in a language other than English, but the notarization language must be in English. However, your intended recipient in a foreign country may require that a certified translation of the document be attached. In some cases, they want the notarized affidavit of translation also to have an apostille. Please check with requesting authority to be sure your documents will be accepted.

My documents are not notarized. Can you help?

Yes. We are a mobile notary service and can notarize your documents for you. If you are located outside of California we have a network of notary publics we can refer you to and in some states remote on line notary services are available.

How do you get the California apostille certifications so fast?

We physically take your documents to the California Secretary of State office in Sacramento and present them to the Secretary of State. After the apostille is issued, we deliver the authenticated documents to you or a destination of your choosing. We can send your apostilles to you in the U.S. or anywhere else. If your documents require further authentication with the U.S. Department of State in Washington, DC, we can assist with that too. We can also process the legalization of your documents with foreign consulates and embassies, i.e., China, Hong Kong, UAE, etc.

Some companies offer “Same Day” California apostilles. Why does your service take 2-3 business days?

Despite their claims, companies that advertise same-day California apostilles are deceiving you. Due to Covid, the procedures have changed and same-day service is no longer available until further notice. If documents are delivered in person to the California Secretary of State office, they will be ready for pickup in 2-3 business days. There are no exceptions to this procedure. We offer the fastest method possible to obtain a legitimate expedited California apostille.

How will I receive my documents once apostille is completed? Can you ship internationally to save me some time?

Yes, we will ship your California apostille documents back to you in the United States or almost anywhere in the world. We use USPS and FedEx.

Which courier service should I use for return shipping?

You are welcome to use your own prepaid shipping label. If you would like us to handle your shipping, we will include the cost of FedEx on your invoice and provide you with a tracking number.

For domestic return shipping, we use FedEx Standard Overnight for expedited orders and FedEx 2-day for standard orders.

My documents were not notarized in California, can I still get a California apostille?

Unfortunately, no. If you need a California Apostille for notarized documents, the notarization must be from a California Notary Public. We do offer Apostille services in all 50 States. Each Apostille document must be processed in the State it originated from.

If I have certified copies of birth certificates (or death certificates), they should be good to go for apostille, right?

Maybe. For birth and death certificates, the California Secretary of State can issue an Apostille for the signatures of:


If your birth or death certificate was issued by a city- or county-level agency and has the signature of a Health Officer or County Registrar (e.g. Local Registrar, Registrar of Vital Records), prior to presenting it to our office for authentication, one of the following will be required: have that birth or death certificate certified by the county clerk’s office in the county in which it was issued, or obtain a certified copy of that birth or death certificate from the county recorder or State of California Department of Public Health. The signature, name, and title of the public official can be found at the bottom of a birth or death certificate. If you need to order updated vital records, you can visit your local health department or order online at VitalCheck.

Destination Weddings: I have been told that I need my birth certificate, passport, and something called a “Single Status Certificate” apostille for my destination wedding. Can you help with this?

Yes! It’s actually our most popular request, and we’re happy to help. You don’t need that kind of stress while you’re planning your destination wedding! Please call us to discuss your destination wedding date to ensure we can meet the deadline for your special day.

I am planning to teach abroad, and I need an apostille for my teaching certificate, college diplomas, and school transcripts. Can you help?

Yes, please contact us to review your documents. The California Secretary of State has some extremely tricky rules regarding these types of documents. Procedures vary between public and private schools. Fortunately for you, we are experts at this and we will be happy to guide you.

Can I un-staple the apostille cover sheet from the original document and attach it to a copy?

No. Actually, it is unlawful for you ever to remove the staple. Once an apostille cover sheet is stapled to a document, it is intended to stay there forever. Some foreign authorities carefully inspect the documents for double staple holes. If they are found, your document may be rejected.

Does an apostille cover sheet expire?

No. However, we have seen foreign countries reject a document because they have deemed that the apostille is too old. It is always best to use your apostille as soon as possible or check with your foreign authorities.

Why is American River Notary & Apostille your best choice?

  • Our company is a California company in good standing. We know the California Secretary of State’s procedures for processing apostilles. Other companies are located outside of California and cannot provide the one-on-one customer service we do.
  • Did you know when you use a company outside of California and ship your document to another state, the document is returned to California for processing? California documents must be processed in California
  • We do fantastic work and take pride in it
  • We offer a pre-screening review of your documents for common mistakes before you pay. This saves you time and money and virtually eliminates the possibility of document rejection;
  • We specialize in California apostilles and documents requiring U.S. Department of State authentication and embassy legalization.
  • Commissioned Notary Public and operated business since 2010
  • Certified Apostille Agent
  • We operate by a code of ethics;
  • We are accessible directly by telephone and email
  • Our fee structure is fair and affordable without the bait-and-switch pricing found almost everywhere else.